Can school-wide calendar events propagate down to the classroom calendars?

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    Helen Green

    They will not physically go down to the hub calendars, however hub members will see them in their personal calendar.

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    Becky Cooney

    Ok, I see that when the admin adds things to the main calendar, it will propagate down, but I still think it would be a useful feature for events at the grade level calendar to propagate down to each classroom calendar for grade-wide events (ie the K/1 Halloween Carnival).

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    Nate Nielsen

    Hi Becky - thanks for the input! Yes, right now when an event is initially posted on the "main calendar" it is pushed down to every hub calendar in the Site. If an event is created in a hub, there is an option to put it on the "main calendar", however the event is not pushed down to every hub on the site. We have been thinking through how it currently works and how to make it better.

    Another thought to this is - not all MemberHub users are a part of schools. There are a few business, companies, YMCA's that use it and have different hubs used for a lot of different means. But we are making updates to school like organizations and how they would benefit most.

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    Matt Harrell

    Also, don't forget Becky, that when anyone views their Main Calendar they will see a combined calendar of all events across all their hubs AND school-wide events (in black) that have been added to the Main calendar by an administrator.

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    Rhonda Beese - PTA VP 2018-2019

    I'm with Becky...I want the ability for an admin of a high level hub - not necessarily me, the overall admin, to put an event on a Calendar at a higher level and have the option to click "apply to hub calendars below this one" or something like that. Same for propagating back UP - an admin in, say, a lower level hub may create an event that shows on the calendar only for them, but it's a school-wise event just sponsored by that group. I'd like the admins of the lower -level hubs to be able to propagate items UP to the main calendars, when needed. (same for sign -ups)

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    Helen Green

    Hi Rhonda. If someone is added as a  member of a child hub (say a specific class) then they are automatically a member of the parent hub (say a grade level).

    Their calendar view will include events from the parent hub as they are generally a member of that hub as well.

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    Rhonda Beese - PTA VP 2018-2019

    Then something is not working right. See attached screen shots. "Northwoods Elementary School (NES) - Everyone" is the parent for 1st Grade, and everything else we've created below it.  But as you can see, when I've drilled down into Mrs. Griswold's hub under the 1st Grade hub, NONE of the events that were put on the Northwoods-Everyone Hub had propogated down. The ONLY things that propogate down are items put on the MAIN Calendar. We don't want it that way - we want it to propogate down from the highest hub level of Northwoods-everyone, too. 


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    Helen Green

    The events will not actually go down to child hub calendars, however people will see the events on their personal MH calendars.

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    Rhonda Beese - PTA VP 2018-2019

    Right, we get that. What we are desperately asking for (and last night at the Wake PTA Council's leadership meeting, I talked to several other PTA members who wanted this as well) is THE OPTION to put something on a lower-level hub's calendar, and make it propagate up to the higher level calendars, as well as put something at the top level of the school's hub (like, our Northwoods-everyone) and make sure it DOES go down to the lower level hubs.

    The key is - we don't want EVERY person who needs to create calendar events (or sign-ups) to be an "Organization Administrator", and that is the ONLY way someone can post something to the MAIN Calendar and have it propagate down.  Being an Admin of any hub should also give you the option of posting Calendar items, Sign-ups, etc to the Calendar so that EVERYONE can see it.  What do we need to do to submit this as a priority enhancement request? Do we need a petition/ to get signatures? Because I will do it! The Calendar so far has been the hardest  and most confusing thing for me to try to explain to people, and I've already spent hours and hours on it. 

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    Greg Couch - PTA SRTS Programs Coordinator

    I think some users are going to be confused by the Hub Calendar vs. Main Calendar, especially if they are mostly logging in and going straight to their classroom Hub. When you see "calendar" listed on the left Menu bar, I think there is a natural tendency to assume that it will be the calendar for the entire school...not a sub-calendar for the specific Hub they happen to be in at that time. 

    What about just having the main calendar be the only calendar visible to users? The calendars for each individual Hub could still be visible to the admins of the Hub, and they could still make entries...but a normal user would just have one calendar, populated by the various Hubs they were members of. So, if I'm the admin of a 2nd grade class Hub, I make an entry on my class calendar, and it would then appear on the main calendars of the parents in that class.

    edit - just realized you can customize the view of the main calendar!  

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    Helen Green

    Hi Greg. When someone logs into your MemberHub site they land on their staff dashboard and the Calendar link there will show them any calendar events associated with any of their hubs as well as Main Calendar events.

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  • yup...figured that out right after I posted! :)   Several parents have asked the same thing...I think a lot of people are used to seeing a toolbar on the side (similar to Apple and Google calendar).

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