Sending a weekly newsletter is the best way to start getting the most out of MemberHub. It’s a great way to let all school families know about what’s going on at your school and demonstrate the value of the PTA/PTO to all families!
First, add all your school families to your Everyone hub.
All you need is a list of email addresses.
1. After you log in, click the Admin Console button in the upper right next to your name.
2. Then, click Hubs in your Admin Console menu.
3. You’ll see the Everyone hub, which appears automatically. Click the Add People icon to the right of the hub name.
4. A box will pop up, with three options for adding people to your hub. The easiest way to get started is by selecting Enter email addresses.
If you imported a list of non-PTA members' contact information into MemberHub, you can select the option to add people from the database.
5. Click Continue. Then, paste a list of email addresses for everyone in your school and customize the notification with a personal message to families. There’s a sample welcome message below you can use to get started.
*Remember: When your PTA sends weekly email newsletters to all school families, your PTA creates a valuable new fundraising channel. SponsorShare is a program your school can use to raise funds through email sponsorships. View a SponsorShare case study.
Copy and paste this sample message to get started. Replace Info in {} with your school/organization information.
Hello {School Name} Families!
Our school has started using an online communication tool called MemberHub.
{School Name} will use MemberHub this year to keep you informed and engaged with school happenings. We’ll start by sending weekly PTA newsletters to all school families!
Within our MemberHub site, you will find newsletters, signup sheets, shared calendar events, files, photos, reminders, and much more all in one place!
With MemberHub you can:
- Buy your PTA membership, spirit wear, and more online.
- Sign up for volunteer time slots or needed items and receive reminders.
- Receive emails and/or texts with communications from all levels of your school.
- Share files and photos in a secure environment.
- View a school calendar and receive event reminders.
- Access a private online school directory.
- Install the MemberHub app on your smartphone for info on the go.
If you’re not already a PTA member, we would love to invite you to join! Please visit our school store to buy your PTA membership! {Insert school store link}
Thanks and welcome to MemberHub!
Now, start your weekly newsletter!
1. Click Messages in your Everyone Hub.
2. Click New Message.
3. You can type directly into the text box or use this sample text! Then, send your newsletter every week to stay in touch with all your families and keep everyone in the loop.
To use an HTML template, select the Tools drop-down, then select Source code. Copy all of your source code and paste it into the pop-up box (here's a sample template). Press OK.
Then, customize your newsletter and send!
