MemberHub is able to manage multiple groups as well as groups within groups (or hubs within hubs). This allows organizations to mimic their organizational structure; communicate at multiple levels (i.e., school-wide, class or individual) and automatically add and remove people from hubs higher up the tree. View the Hub Admin help section for guidance on administering hubs and using hub communication tools.
Before you begin creating hubs, draft how you want your hub tree to look. At the bottom of this article you'll find hub tree examples for elementary, middle and high schools.
Note: If your hub has already been created, you can still adjust it in Hub Settings, find Instructions here.
To create hubs:
1. Go to the Admin Console and click on the Hubs tab.
2. Click on the New Hub Button and you will see this pop-up below.
3. Enter your Hub Name.
4. Open Joins: Decide if you want this to be an Open Joins hub. By selecting this option, anyone in your site will be able to join this hub by clicking on Join Hubs on their dashboard.
On the Join Hubs page, a listing of available hubs will be presented with a join button on the right. The member can select the hub he or she would like to join. The hub will then be listed in the person's hub list.
5. Correspondence: Next decide if you'd like to receive Correspondence from that hub by becoming a hub administrator and/or member of that hub yourself.
6. Grade Levels (Classroom Hub): To create a classroom hub, assign a Grade Level. For more assistance, You can watch the classroom hub training video here.
7. Organizational Structure: If the hub you're creating is part of a larger hub, make sure to select the Parent Hub in the Organizational Structure drop down.
- The top-most hub in your organization will NOT have a parent and by default is referred to as the Everyone hub.
- Hubs underneath the Everyone Hub will specify the Everyone hub as its Parent Hub.
- Each hub can also have sub-hubs if you create more hubs that name it as its parent.
- Only Site Administrators will see this Parent Hub field. Hub administrators will not see this field.
- When you specify a Parent Hub, all people/members in a given hub are automatically added to its Parent hub. In that way, you can place one person at the lowest level hub and they'll automatically be added (with an indirect affiliation) to its Parent hub, on up the line to the Everyone hub.
Parent Hubs are said to have Child Hubs and the people that are members in a Child Hub are said to have an indirect affiliation with its Parent Hub(s). An asterisk (*) is shown to indicate an indirect affiliation with a hub, but only Site Admins will see asterisks where applicable.
- At the bottom of this article, you'll find hub tree examples for elementary, middle and high schools.
- Here's an example of an elementary school that uses Hub Trees. The Everyone Hub has simply been renamed to the school name. Then they have a hub for each grade level in the school and the classroom hubs are underneath the appropriate grade-level hubs.
- This means that people can be added to their teacher's classroom hub and they'll automatically be added to the grade-level hub and the school-wide hub.
- This also means the school can easily communicate with all staff and parents by creating an Announcement (for example) in the school-wide hub or even just communicate, let's say, with all the staff and parents for 2nd grade classrooms.
Once a Hub Is Setup - Assign Hub Roles
The hub will now have special People Actions where you can assign roles, such as teacher and room parent, to members of your hub.
- In order to mark people for certain roles, you will need to go to the Members page of your hub and select people using the checkboxes next to their names.
- Once you check one box, the People Actions drop-down menu will appear on the upper right.
- From there, you can check and uncheck members for the roles you would like.
8. Once a person is marked for a role, they appear in the list on the right of the page. Also, if you uncheck them, they will be removed from that list.
Here are examples of hub trees: