NYS PTA Specific Questions or Implementation Issues
For NYS PTA specific questions or questions about the NYS PTA MemberHub implementation, please see the NYS PTA MemberHub page for more information. If your questions are still not answered, please contact the NYS PTA state office.
This help article is a guide that will help you get the most out of your MemberHub site. Please use this guide to ensure that you have taken the necessary steps to complete your setup.
Activate your MemberHub site
Visit memberhub.com/login. Enter your email address and choose the 2nd option, “I need to create a password” and enter your first and last name. Check your inbox and click the link in the confirmation email. Choose a password. Once logged in, if prompted, update your school's MemberHub site address. For example: ABCElementary.MemberHub.com
NOTE: After logging in, if you do not see the Admin Console button at the top right of your screen, please contact your PTA President or the NYS PTA office to request site admin access.
Add your PTA Officers
Once you are logged into your MemberHub site, you will need to enter your PTA Officers. You can only enter those that are officially listed by NYS PTA as officers. Only officers in the current fiscal year may be edited or deleted.
Submit your Merchant Processing Agreement
Please ensure your President or Treasurer has submitted your Merchant Processing Agreement to enable online payments of dues and other items in your MemberHub site. It will take two weeks from submission of your Agreement for it to be processed. You will need your PTA banking information for this step. Instructions here. This will also enable you to accept payments for other items such as tickets, spirit wear, etc. Details can be found here.
Explore the Admin Console and Personalize your MemberHub Site
Next, set up your site by clicking the Continue Setup button at the top of the page. Have your MemberHub site reflect your school by adding logos, school colors, social media links, and hubs. Detailed instructions are included in the Customize your Site help article.
Get your Families into your Site to Start Communicating
Prior school-year PTA members are already loaded into your site. Add email addresses from your current distribution list/database using these easy instructions. Set up and communicate your Site Joins page so that people in your system can join individual hubs easily. NOTE: By default, people joining your PTA through your Dues Payment Page will be added to your site.
Create your Hubs
Hubs act as secure distribution lists for different school groups, whether it’s PTA committees, grade levels, clubs, teams or specific classes. Build your hubs to reflect how your school is organized. Detailed instructions for hub creation are in help articles below. Use your hub tools to send messages, share files and pictures, create sign-ups for volunteers or items and more. All in one place!
Create a Communication and Training Plan
Work with other officers/chairs to plan your MemberHub site roll-out and create a communication plan to introduce your school community to MemberHub. Sample communications are provided for you. Develop a training plan for your school's hub administrators, teachers, room parents and other power users as well as parents. MemberHub has provided some sample training materials for you.
Grow your PTA Membership by Setting Up and Using Your Dues Payment Page
Work with your Membership Chair and other officers/chairs to create a communication plan for your school community regarding MemberHub and the use of your school's Dues Payment Page in Dues Settings. Once your Merchant Processing Agreement is submitted and processed you will see a link to your PTA's own Dues Payment Page at the top of the Dues Settings page. Instructions for setting up your Dues Payment Page here. When people pay their dues online through your Dues Page their information will be automatically synced with the state-level PTA and money will be automatically routed to the state PTA bank and your PTA bank. If they pay by cash or check, please see the manual instructions here. For information on how dues routing works, read How does PTA Dues Money Flow?
Create a communication plan for your school community regarding MemberHub and the use of your school's Dues Payment Page. You can add a link to your Dues Payment Page on the Dashboard. Go to the Admin Console - Settings tab and click on Dashboard Feeds and Links on the right side. Under Additional Links add your Dues Payment Page and it will appear on everyone's Dashboard.
Use your Main Calendar
Use the main calendar for school-wide events and hub calendars for hub-specific events. Instructions here.
Review Account Owner
By default, you have been added to your site as the Account Owner for MemberHub. Determine if you want someone else to be the Account Owner for the ongoing management of your overall school MemberHub site. This could be a MemberHub chair, communication chair or technology chair. If so, please go to the Settings tab and click on Administrators. Find the administrator you want to make Account Owner and click on the Make Account Number button next to their name. If they are not an existing administrator, you will need to add them by clicking on the Add Administrator button at the bottom.
Complete your PTA Tasks
In the Admin Console >> PTA tab, you . You can also add new PTA members who paid by cash or check. Please see the manual instructions here.
Learn more at support.MemberHub.com PTA Leaders section and Site Admins Section
MemberHub Support has Help Articles specific to the tasks above as well as particular roles, FAQs and community discussion threads. Let us know if we can help in any way. There are also guides available in the ? Help at the top of your site which provide step-by-step, click-by-click instructions.